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Setting up a business involves complying with a range of legal requirements. Find out which ones apply to you and your new enterprise.

What particular regulations do specific types of business (such as a hotel, or a printer, or a taxi firm) need to follow? We explain some of the key legal issues to consider for 200 types of business.

While poor governance can bring serious legal consequences, the law can also protect business owners and managers and help to prevent conflict.

Whether you want to raise finance, join forces with someone else, buy or sell a business, it pays to be aware of the legal implications.

From pay, hours and time off to discipline, grievance and hiring and firing employees, find out about your legal responsibilities as an employer.

Marketing matters. Marketing drives sales for businesses of all sizes by ensuring that customers think of their brand when they want to buy.

Commercial disputes can prove time-consuming, stressful and expensive, but having robust legal agreements can help to prevent them from occurring.

Whether your business owns or rents premises, your legal liabilities can be substantial. Commercial property law is complex, but you can avoid common pitfalls.

With information and sound advice, living up to your legal responsibilities to safeguard your employees, customers and visitors need not be difficult or costly.

As information technology continues to evolve, legislation must also change. It affects everything from data protection and online selling to internet policies for employees.

Intellectual property (IP) isn't solely relevant to larger businesses or those involved in developing innovative new products: all products have IP.

Knowing how and when you plan to sell or relinquish control of your business can help you to make better decisions and achieve the best possible outcome.

From bereavement, wills, inheritance, separation and divorce to selling a house, personal injury and traffic offences, learn more about your personal legal rights.

Becoming a PLC without a listing

A competitor has become a plc - a public limited company - and your suppliers and customers are impressed. But the company isn't in the Financial Times and the only thing that seems to have changed is their stationery. Here's how they did it

You can be a plc without being listed on an exchange

It's a common misconception that to be a plc you have to float your company on an exchange like the Stock Exchange or the Alternative Investment Market (AIM), with all the complexity and expense that entails. You don't.

Provided it complies with a few extra company law rules, any private company can re-register as a public company yet continue to operate almost exactly as it did before.

It can stay privately owned and keep exactly the same restrictions on issues and transfers of shares that it had as a private company, so you stay in control.

Practically, the big difference may be that the business finds that sales go up. It may also be possible to agree better terms with suppliers, because the company has the magic 'plc' at the end of its name. The suffix often confers an impression of maturity or size.  

The differences between ltd and plc

The main differences between a private company and a public company are:

  • A public company must have at least £50,000 worth of issued shares (or the euro equivalent). Only one quarter of the amount due needs to have been paid up on each share (plus any premium payable). That means a company can re-register as a public company with a paid up share capital of only £12,500.
  • A plc must have two directors (a private company can have just one). The company secretary must be someone with a professional qualification (eg a lawyer, accountant, banker, etc) or someone the directors believe is competent to be the secretary.
  • The company must file full accounts (not abbreviated accounts) and is slightly more restricted in the funds it can use to pay dividends.
  • The technical rules that apply when a company issues, redeems or buys back shares from a shareholder are different.

Increasing your issued share capital

If the company doesn't have £50,000 (or its equivalent in euros)  of issued share capital, you can sometimes issue new shares without the existing shareholders having to find the money to pay for them.

If the company has enough retained profits, they can be used to pay for an issue of new shares to bring the issued share capital up to the required amount.

The effect of such a 'bonus' or 'capitalisation' issue is simply that profits previously available to pay out as dividend are converted into share capital in the balance sheet.

Any revaluation reserve in your accounts (eg if premises you own have been valued upwards in the books) and/or share premium account can also be used.

Plc paperwork and procedures

You must pass board and members' resolutions to re-register as a plc. You file the Companies House form for a private company to re-register as a public limited company, along with various documents including: 

  • a set of audited accounts (that mustn't be more than seven months old)
  • an unqualified report on those accounts by the auditor, and a written statement by the auditor as to the company's financial position
  • formal resolutions of the shareholders to re-register and make appropriate changes to the company's name and articles
  • if the company does not already have a company secretary, a statement of the company's proposed secretary and their consent to act
  • a statement that the requirements of the Act have been complied with
  • the Companies House fee

If you need to issue new shares, you will need to hold board and shareholder meetings to pass the resolutions to issue the new shares first. You must then inform Companies House that you have done so. Resolutions to issue shares and to re-register can all be passed at the same set of meetings.

The moment a new certificate of registration is issued by the Registrar of Companies (which can be arranged on a same-day basis) you're a plc. If you’ve planned to combine the re-registration with a rebrand, for a big promotional splash, you can now proceed.

You’ll need to change your company name wherever it appears (on stationery, order forms, your website, marketing literature, vehicles, signage, uniforms, etc). But your contracts and legal obligations are unaffected because you're the same company as before – you just have a new legal status.

Always take legal advice.

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